WHITE PAPERS
Browse our free library of white papers that cover a variety of topics to help you run your social services agency with greater efficiency and effectiveness. Our goal at Vertex Systems is to help you continue to help others with tactical and strategic ideas for technology, planning, and leadership.
The Client Time Sheet and Payroll Software Buying Guide
This white paper was created for social services agencies with vocational employment programs that need a quality commensurate wage payroll application. Relying on paper time sheets, emails, and spreadsheets will prolong the data-gathering process, create errors, and often leads to missing hours or piece counts that will keep your clients from being paid correctly. You can eliminate these costly problems by implementing a new breed of project time-tracking payroll software designed specifically for social services organizations.
>> Download the Whitepaper on the Client Payroll Software Buying Guide
Supply Chain Management for Social Services Agencies with Manufacturing or Distribution Programs
This white paper is intended for small and midsized social services agencies with vocational employment programs driven primarily by manufacturing or distribution operations and in need of solutions to help improve the integration, visibility, and efficiency of their supply chains. It reviews how Vertex Financial Manager’s Enterprise Resource Planning (ERP) solution can connect trade partners, improve collaboration, and ease the flow of business information within and between organizations to help enhance the efficiency, speed, and profitability of the entire supply chain.
>> Download the Whitepaper on our ERP Solution for Supply Chain Management
Think Your Social Services Agency is Too Small for ERP? Think Again:
This white paper from the Aberdeen Group, in 2010, is intended for small to medium-sized for-profit businesses, but the facts apply to human services organizations with a kitting, distributing, or manfucturing facilty that provides employment for those with disabilities. The main takeaways are that even industry laggards with an ERP system in place outperform agencies that depend on spreadsheets and disparate accounting and desktop applications. All entities with an ERP system in place saw improvements in process and organizational capabilities as well as knowledge and data management.
>> Download the Aberdeen Group Whitepaper on ERP effectiveness
Automated versus Manual Time Collection for Social Services Agencies:
Most executive directors understand their time collection process for their clients with disabilities is more than just tracking the times entered on a time sheet or pieces entered on a piece count list. With transparency requirements and demands for accountability, with the need for reporting on client productivity and progress, with the strict Department of Labor rules on commensurate wages, with the business office needing to accurately pay clients and bill for services rendered there is so much more time, energy, and money being spent to get the time collection process right.
>> Read our Whitepaper on Automated Time Collection for Human Services Agencies
Business Intelligence for Social Service Nonprofit Agencies:
Many executive directors of social service nonprofit agencies need to regularly compile data, create reports, and monitor the performance of their staff and resources. They also depend on the reports gathered, compiled, and presented from managers and service providers of the various departments throughout their organization. With this data, the directors can demonstrate to their board and all stakeholders how well they are doing and whether they are achieving the defined objectives of their missions.
But these tough economic times have presented even greater serious challenges to social service agencies that serve those with disabilities because of higher demands for service, slashed budgets, and requirements of more transparency. One solution for many chief executive officers has been to turn to methods employed in the corporate world, namely utilizing business intelligence strategies to make better decisions and keep their agencies solvent and sustainable.
>> Read our Whitepaper on Business Intelligence for Social Service Nonprofits
Return on Investment Strategies for Social Services Nonprofit Agencies:
You need a compelling financial reason to invest in technology for your agency. You’ve either outgrown your Excel spreadsheets or QuickBooks software, need to eliminate fragmented systems and standardize your payroll, financial or documentation management on a single system, or maybe address compliance requirements.
How do you obtain buy-in and document the value and savings new software could provide? Put simply, how do you calculate your ROI?
>> Read our Whitepaper on ROI Planning for Technology Purchases
Information Technology Planning for Executives:
As the chief executive of an agency that serves people with disabilities, you need to have employees, technology, contracts and funding, facilities, and time. These are the tools of your trade. And it is these tools that receive your full attention when it comes to their elimination or improvement so your organization can survive.
You make plans to increase fundraising initiatives, or cut staff, or replace your computers. These activities are part of the tactical strategies necessary to run your agency but they are what could be holding you back. These actions, without proper planning, could threaten your viability.
It is important for you to create strategic, long-term plans now to prepare yourself and your organization for the changes that lie ahead.
>> Read our Whitepaper on IT Planning for Executives
How to Find the Right Software for Your Agency:
After you have completed all the phases required for your strategic technology plan, it is time to begin the process of finding the right software vendor.
Whether you run a vocational agency with contracts to manufacture products or provide services or a day program where you’re tracking client progress and residential services, you will need the right software to help your staff.
A new, modern software solution should be able to integrate your processes, keep you in compliance, manage inventory and productivity, report effectively to shareholders, and help you make the correct information-based decisions.
To find the software vendor that meets your strategic goals, you’ll need to do your research to guarantee the best investment is made and risk is eliminated.
>>Read our Whitepaper on Software Selection
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