Part of the Vertex Systems' powerful Financial Manager platform is the Fixed Assets module that helps you control and manage the entire life cycle of your fixed assets—from acquisition to disposal.

Fixed Assets in Financial Manager, which is based on Microsoft Dynamics NAV, is a fully integrated module that equips you to accurately record, track, depreciate, and dispose of your agency's assets with little effort but with maximum flexibility.

Asset managers can view and analyze the current status of fixed assets in real time, including costs, depreciations, and asset transactions, and streamline accounting procedures by viewing automated depreciation calculations.

Your role-based dashboards will provide the information, tasks, and critical data you need each day to make fast, informed decisions. You can also access business intelligence (BI) tools such as robust reporting functionality and options to publish reports quickly to Excel.

Make Depreciation Work for You
View accumulated depreciation using any one of more than a dozen common tracking methods, and make smart decisions about the most cost-efficient timing of asset acquisition and disposal. Streamline accounting procedures by automating depreciation calculations.

Save Time Managing Changes
Use account groups to make changes to a large group of assets in a single operation, or update all fields related to one asset with just one posting.

Take Control of Costs
With powerful business intelligence tools, you can track and analyze maintenance and insurance costs for each of your fixed assets using ad-hoc reports and key performance indicators (KPIs) so you can budget effectively and understand costs over the lifecycle of the asset.

Gain a More Comprehensive Perspective
Achieve an up-to-the-minute view of your overall financial status and incorporate asset holdings into financial assessments with integrated access to general ledger data and other Vertex Financial Manager functionality.

Basic Fixed Assets

Flexible asset definitions

Specify fixed assets as budgeted assets

Set up assets as single entities or as sets of components

Describe the required depreciation conditions for a fixed asset

Define an unlimited number of depreciation books for each fixed asset

Define depreciation books for internal depreciation calculations

Integrate books with the General Ledger

Index depreciation book entries

View statistics for each depreciation book

Define frequency of depreciation, such as monthly, quarterly or yearly

Make ledger entry lists for each depreciation book

Standard depreciation methods straight-line, declining-balance or accelerated methods

Combinations of declining-balance and straight-line (DB/SL)

Define customized depreciation methods

Separate and partially dispose of fixed assets

Include photographs of fixed assets with their records

Insurance

Monitor insurance coverage and annual insurance premiums of fixed assets

See whether assets are under-insured or over-insured

Allocate each asset to one or more insurance policies

Index insurance amounts

Maintenance

Record maintenance, service and expense information

Integrate maintenance expenses with the general ledger

Allocations

Allocate depreciation, gain/loss, or other types of entries to different G/L accounts

Allocate depreciation of fixed assets to combinations of dimensions

Reclassifications

Reclassify a fixed asset or part of a fixed asset

Vertex Financial Manager, based on Microsoft Dynamics NAV, drives greater productivity for individual end-users with role-tailored views and role centers and a broader portfolio of data analysis, business intelligence, and reporting tools. Our financial system helps social services organizations automate and simplify processes across the entire agency to drive greater productivity, collaboration and communication, and, ultimately, growth.

Simple. Smart. Innovative.