Vertex Financial Manager

Vertex Financial Manager is business management software that delivers comprehensive agency management functionality, from financials to your human resources and payroll to your vocational employment supply chain and manufacturing processes and much more.

Our solution connects the many moving parts of your social services organization, giving you better visibility into and control over what's going on in your agency.

Let us help you transition from outdated, non-integrated accounting software to a powerful and effective financial management system to streamline processes, deliver robust reporting, and provide business intelligence to help you make the best decisions for your organization.

Vertex Financial Manager
Our powerful financial management software, based on the Microsoft Dynamics NAV platform, can be adapted to the way you work, easily integrated with your other systems, and customized to meet the needs of agencies that serve those with disabilities.

Because our easy-to-use financial system utilizes Microsoft technology, it works like software you staff is already using (Excel, Outlook, Word, etc.) which minimizes training, ensures a smooth implementation, and provides a scalable solution that will grow with your organization.

Vertex Financial Manager offers:

• Quality Reporting and Business Intelligence – Self-service reporting tools and real-time BI to help your people make fast, informed decisions and reduce ad-hoc requests to your IT department.
• Deep Financial Analysis – Get a clear view of your agency with integrated systems, shared data, and drill down capabilities that give you visibility into your transactions and provide detailed audit trails.
• Comprehensive Agency Management Capabilities – Financial management functionality is grouped around General Ledger, Cash Management, Receivables, Payables, Fixed Assets and Inventory management. It also contains comprehensive Analysis and Reporting features throughout all functionality groups, as well as detailed and easily traceable history of transactions, which facilitates regulatory compliance.
• RoleTailored User Interface – Streamline operations and financial processes with this user interface and built-in workflows that create visibility into relevant business activities, such as tasks, worksheets, notifications, lists, key performance indicators (KPIs), and reports.

Vertex Financial Manager is flexible and customizable to your needs. Each users experience will be tailored to their individual roles, so they will only see the information they need to complete their task.  Our complete solution is an agency management system that enables mid-sized and larger organizations to streamline operations, increase productivity, improve visibility, and reduce costs.   

Benefits of Financial Manager

Agency Insight:

• Up-to-date information and powerful analysis and reporting tools to monitor performance, analyze trends and spot potential problems before they occur.
• Integration with familiar programs, such as Excel, making it easy to access, analyze, and share information—without the need to juggle applications.
• Built-in tools for managers to make strategic decisions.

More Productive People & Processes:

• All data is stored in a single database so staff can easily drill down from all screens to access real-time information.
• Integration with Windows SharePoint services to bring information and functionality from Vertex Financial Manager to multiple employees across multiple locations.
• Sharing across subsidiaries with a familiar, highly adaptable solution built specifically for them.

Reduced IT Costs:

• Simplified and role-tailored training that helps the agency and staff to get up to speed faster.
• Using Microsoft .NET web services, Vertex Systems simplifies and reduces the cost burden of connecting Financial Manager with your existing IT systems.
• With self-service reporting and other functionality for the end user, Financial Manager frees IT staff for higher-value tasks and makes a range of IT tasks even easier.
• Tight integration with other Microsoft products and technologies which makes the most out of your IT assets. (Vertex Financial Manager integrates with the Microsoft Office, Windows SharePoint services, Office SharePoint Server 2007, and Microsoft SQL Server 2008)

Respond to Changing Conditions:

• With Vertex Financial Manager, new features and functionality can easily be added such as additional modules, as your agency needs change.
• The open architecture and object-oriented development environment of Financial Manager enables configuration or customization to meet changing regulatory requirements.
• Vertex Systems works closely with you to tailor Financial Manager to exacting requirements. We design a complete solution encompassing a range of add-on solutions that address social services-specific needs and other requirements.

Vertex Financial Manager provides a complete financial management solution, making it easy to connect financial transactions and information smoothly across affiliate subsidiaries and multi-site deployments while providing the audit trails and other security measures required by mandates such as Sarbanes-Oxley, the U.S. Health Insurance Portability and Accountability Act (HIPAA), and Generally Accepted Accounting Principles (GAAPs).

As organizations grow and as regulations become more complex, the modular design of Financial Manager enables you to extend functionality by adding in the solutions you need to manage financial data and generate the analytics and business intelligence that can help your social services agency grow into the future.

 

Overcome the Challenges of Financial Management
The complexity of financial management continues to grow, paralleling the increasing audit requirements and budget demands. To survive and thrive in today’s economic pressures social services organizations need every advantage they can find, including solutions that can enhance their financial management.

 

Explore Vertex Financial Manager
Financial Manager goes beyond the basics of planning, budgeting, bookkeeping, and managing cash flow so your organization can extract added value from financial data to help decision-makers better guide the agency. Financial Manager gives you the ability to explore your own data to extract insights for strategic planning and to provide reliable financial forecasts.

 

Our Integrated Solution
Social services organizations typically generate a lot of disparate information, but most do not have a clear view into the operation. Integrating functionality and data sources that traditionally have been stored in separate applications and databases is essential for organizations that want clear insight into data from across the business.

Our financial management solution integrates processes and data to help break down the artificial barriers of information silos, and information entered into one application is simultaneously available for use in other applications. Integration better connects everyone in the organization with your consumers, auditors, regulators, and customers of your vocational workshop.

Integrating data across applications boosts productivity by freeing your staff from the burden of having to pull information from separate sources, and enhances financial management by unlocking data for what is rapidly becoming one of the most important areas of financial management—business intelligence. Business intelligence, in concert with other reporting and analytic solutions, helps inform and speed up decision-making. It enables an organization to respond more quickly to new competitive challenges and proactively take advantage of new opportunities.

Our Financial Manager integrates with popular productivity applications such as Microsoft Office Excel, Microsoft Office Word, Microsoft Outlook for customer relationship management, and Microsoft Office SharePoint Server 2007 for collaboration portals.

 

Expandability
Our application, which is generally used for general financial management, such as general ledger, accounts payable, accounts receivable, inventory, and other traditional functions, is also expandable into other business processes. The value of our financial management applications is that customer relationship management (CRM), supply chain management (SCM), and other business and strategic information management systems functionality can be integrated and shared.

This kind of expandability ensures a smooth user experience, and removes the barriers that might otherwise exist to sharing data and functionality across applications. Your staff gains the ability to quickly and easily click their way to details about everything from production schedules and inventory levels to sales orders and marketing campaigns—all by accessing a single, security-enhanced database so they can make decisions based on the same store of data.

 

Customization
Vertex Financial Manager provides a wealth of existing reports and forms and enables users to easily add or remove fields from existing forms or reports and create others as required to match how your organization works. This enables staff to create personalized solutions that can boost productivity, ease of use, and overall satisfaction.

 

Audit Trails and Legal Requirements
Our financial solution provides easily accessible audit trails and supports other forms of verification or security as mandated by Sarbanes-Oxley, HIPAA and other regulatory and compliance organizations. The solution supports quality initiatives and integrates with audit and compliance functionality.

 

Support for Reporting and Analytics
We provide social services organizations with a financial management solution that supports, or better yet, directly integrates with robust reporting and analytical solutions. Without a flexible and easy-to-use reporting and analysis system in place, executives and analysts cannot get the insight they need to make informed decisions about expansion, marketing, pricing, and a host of other success factors.

 

Integration
You will gain an integrated, adaptable software solution that quickly and easily provides multiple iterations of forecasts and budgets, enables user-defined forecast rules, and supports what-if scenarios. Business intelligence scenarios are built upon data warehouses and multidimensional analytic cubes, integrating your financial management solutions— including SCM and CRM—with relational databases and analytic and reporting tools.

 

Ease of Use
Ease of use is important to all organizations, but especially for agencies that often have no IT department. Financial data will now be accessible in a format that is easy to view and analyze as well as export and publish to security-enhanced tools and solutions such as Excel and SharePoint Server.

 

Understand How Financial Information Is Used Throughout the Organization
Financial management information forms the foundation of your agency’s success. Organizations achieve better performance and planning when financial management data is measured precisely and then made available to decision-makers within and beyond the finance department.

In addition to enabling the essential bookkeeping functions, your effectively managed financial management information enables your organization to plan, forecast, and track performance toward objectives. The financial management data keeps individuals and teams focused on tasks that add high value, while providing the information needed to enhance collaboration.

Your financial information is used throughout the organization. Executives require relevant financial information to guide decisions about effectiveness and strategic initiatives. Managers analyze and share information to help ensure that processes are running smoothly and staff shares information about specific projects.

 

Providing a “Single Truth”
With a financial management solution that is tightly integrated with all relevant data sources within an organization makes a significant contribution to forecasting precision and productivity by creating a “single truth” – a core data set upon which all reporting and analytics are based. Without this accepted data set and a corresponding set of definitions that guide report creation, different departments can create incongruent figures supposedly describing the same financial profile. Without a single version of their data, organizations can spend too much time trying to reconcile conflicting data instead of forming the strategies that the data should be guiding.

 

Supporting Better Decision-Making
With access to financial information, your organization will make better, more informed decisions. For a variety of people – from the Executive Director to the accounting staff – success hinges on having ready access to the most current and complete financial data possible.

Integrating data from across the organization can yield rich insights that might otherwise remain obscured. Financial information gains even more value when it can be exported to a spreadsheet for further analysis, or searched and categorized by integrated reporting applications.

As your agency looks toward longer-term planning, you’ll appreciate the data from our financial management solution to provide insights and help guide strategy. Information from a unified data store can be queried and analyzed to help your organization identify opportunities for expansion and to identify and capitalize on market opportunities.

 

Agency Reporting
Your agency will also draw value from your financial information, in part, by using it to generate reports. This reporting will underscore your need to break down application and data silos and to deploy your integrated financial management solution in order to unify information storage within a central relational database.

This reporting capability within Vertex Financial Manager provides the basic recurring reports such as inventory levels, monthly sales activity, and revenue statements, as well as supports the ability to customize existing reports and create entirely new ones to better share relevant data across teams, departments, and other entities.

Creation of new reports is supported with customizable templates or with report-making wizards.

Financial information will be easily exportable to productivity tools such as Excel and Word to simplify the use of data in spreadsheets, documents, and presentations. Your organizations will be able to share the information on the Web or from your intranet, giving security-enhanced access to the right information from any location.

 

Facilitate Regulatory Compliance
Compliance can present challenges because of its cost and complexity. Even when your own organization isn’t directly affected by mandated regulations, you may be required to document compliance when doing business with companies or in markets that are subject to regulation. Financial Manager will facilitate adherence to and documentation of regulatory compliance.

 

Reporting and Business Analytics
The quest for business intelligence underscores the importance of deploying a financial management solution that integrates with other systems currently in use by your organization, or planned for future deployment. Bringing all of this data together into a central repository makes it available for reporting against and launching analytical queries.

According to industry analysts, business intelligence has surpassed security as a top technology priority. Organizations are turning to business intelligence to resolve common challenges, including:

• Increasing volume of data and too many islands of information, including data stored on personal computers.
• Lack of a single, simple solution for reporting and operational analysis.
• The need for better controls for budgeting and financials.
• Fear of adopting new technologies that might conflict with existing systems.
• The need for a “single version of the truth” for creating reports and financial models based upon the same core data.

 

A Challenge for Medium to Large Social Services Organizations
Generating business intelligence can be a challenge for small to mid-size organizations that typically have few dedicated IT professionals, and even fewer who are fluent in the technology of generating reporting and analytic solutions. Similarly, mid- to large-size social services agencies traditionally lack the infrastructure to support a data warehouse and the extraction, transformation, and load processes used to import heterogeneous data into a homogenous relational database.

Our financial management system integrates well with other solutions, including a relational database and the reporting and analytical tools required for generating business intelligence. Our solution also includes a dedicated business intelligence module, Jet Reports Express, at no additional cost. Jet Reports reporting solution accesses their general ledger data inside the Vertex Systems’ Financial Manager database – including all add-on modules. This allows the Vertex customers to put the power of their social services reporting at their fingertips for better decision-making, transparency, and strategic planning.

 

MODULES AVAILABLE WITHIN VERTEX FINANCIAL MANAGER:

• General Ledger
• Sales & Receivables
• Purchases & Payables
• Fixed Assets
• Payroll & Human Resources
• Business Intelligence – Jet Reports

MODULES WITHIN OUR ENTERPRISE RECOURCE PLANNING SOLUTION (ERP):

• Kitting and Manufacturing
• Warehouse/Distribution Management
• Inventory
• Sales & Marketing
• Supply Chain Management

Vertex Financial Manager drives greater productivity for individual end-users with role-tailored views and role centers and a broader portfolio of data analysis, business intelligence, and reporting tools. Manage grants, accounts, and staff — and automate routine tasks — so your people can focus their time and efforts on constituents and areas for improvement. Key benefits allow you to improve expense management, reduce budget review and time allocation, and improve grant tracking. These benefits often translate into returns from greater productivity and reduced administrative overhead.

Our financial system helps social services organizations automate and simplify processes across the entire agency to drive greater productivity, collaboration and communication, and, ultimately, growth.

Simple. Smart. Innovative.

 

Interested in a live demo? Contact us today.

For mid-sized and larger agencies, consider our ERP solution:

Our Complete Enterprise Platform

Enterprise Resource Planning (ERP):
Your Complete IT Solution for Mid-sized and Large Agencies
Built on a centralized database and utilizing a common computing platform, the Vertex ERP solution consolidates all agency operations into a uniform and enterprise-wide system environment. For instance, functions such as Client Payroll, Case Management, Attendance, and Service Billing all work under a single umbrella - along with all of the Financial Manager modules available (listed above).
>> Find out more about our ERP Solution

Fee-for-Service Billing
Now you can capture, track, and invoice all units-of-service provided to your consumers for all of your funding sources—our Service Billing supports local, state, and federal funding programs, as well as third-party payors, so you no longer have to use separate service billing software applications for separate sources.
>> Find out more about Intuition Service Billing

Vertex products operate on all currently supported versions of Microsoft Windows. Actual requirements for the Windows server are based upon your total requirements, and can easily be determined by contacting Vertex directly at 866-981-2600.