Intuition

Intuition by Vertex Systems is an information management application for electronic documentation, client payroll, attendance, and billing for services delivered. Our system improves accuracy, reliability, timeliness, and reduces the time required for executive oversight.

We’ve developed software specifically for your agency to eliminate paper, redundant data entry, manual billing processes, time spent finding and fixing errors, and hours wasted creating reports.

As you face budget cuts, higher demand for services, greater regulation, and intense financial scrutiny, your social services staff needs the right tools to make the most of your limited resources. Intuition provides your staff with a simple to use and learn software for acquiring and transmit­ting accurate client information at the point of service, anywhere an Internet connection is available. Intuition is a web-based system – so there is nothing to install on any device your staff uses.

Your client data is entered once and – only when error free – automatically submitted for approval and processing. Information securely flows to all systems eliminating redundancy and increasing your team’s productivity. Recording time and documentation at the source will greatly reduce the likelihood of errors and eliminate the time and expense to correct them.

Good software supports your workflow. Great software improves it.
You have choices in how your team works with their data. Our latest advancement, Intuition Touch, allows you to use an iPad or other tablet PC.

Intuition Touch features group entry so every supervisor can enter records faster than ever. They can clock in and clock out a group simply by touching one button. This allows your supervisors to focus on their clients. Your team can enter piece counts or collect client time details in real time or at end-of-day, whichever is best for your process. Our system provides updated productivity information, a piece count calculator, calendar views (per client) that make it easier to submit accurate records, and training options are built into the application.

Intuition Touch is so easy to use that typical training is minimal and agencies usually go live after just one session, overcoming the complaint that they “can’t use computers!” Your team can also employ a variety of other tools to manage their data, including: iPods, laptops, desktops, telephones, or time clocks.

The Intuition architecture provides a secure, robust and scalable system for managing all your client requirements. Our software provides a role-based interface spe­cific to each user and helps organize what must be done so records are accurate and collected timely.  It’s easy for staff to enter the right data without errors so it will match requirements for all involved – quality assurance is happy, payroll is happy, funding source requirements are met, and audit issues solved.  

Within Intuition by Vertex Systems are a potent set of applications designed to help your people do their job:

• Intuition Vocational Time
• Intuition Documentation
• Intuition Attendance
• Intuition Service Billing

 

 

Here are some highlights of the Intuition System:

• Works with all known iPad tablets as a web-based system – so there is nothing to install onto the device itself
• Features group entry so a vocational workshop supervisor can enter records faster than ever
• Clock in and clock out a group by touching one button
• Allows your agency to control the groups and jobs in use so the supervisor can focus solely on time collection
• Allows for smart entry of piece-counts in real time or end-of-day, whichever is best for your process
• Includes a handy piece count calculator
• Offers a calendar view, per client, that makes it easier to submit accurate records
• Optimized for real-time data entry – eliminate the need to use paper
• Training options built into the application
• Typical training is minimal and agencies go live after just one training session

 

It’s easy for staff to enter the right data without errors so it will match requirements for all involved – quality assurance is happy, payroll is happy, funding source requirements are met, and audit issues solved.  

 

Intuition Vocational Time

For agencies with vocational programs, this system offers an effective way to eliminate paper time sheets and entering start/ stop times or piece counts manually into your cli­ent payroll process.

Intuition helps staff record consumer time and piece counts by prompting them with what needs to be done and then helping them get it right be­fore they submit at the end of the day. Once ev­erything is correct, it can be electronically submit­ted to payroll for approval and processing.

For example, when you record pieces produced Intuition makes it easy by letting you enter pieces for all individuals that worked on a job step. This process can be repeated as often as necessary.

For job supervisors, preparing an accurate timesheet with the right pieces or time has never been easier. The payroll office receives timesheets only when they are ready for processing.

Pieces and time are entered one time. No more redundant data entry. No more entry errors. No more filing paper time sheets. No more Depart­ment of Labor compliance issues.

Intuition Vocational Time works with our Client Payroll Manager to accurately pay all your par­ticipants.

 

Intuition Documentation

Need to improve your case management documentation process?

Intuition Documentation gives your team a potent solution to quickly and easily enter client progress, service delivery, and case notes.

Our state-of-the-art system works with our Case Records Manager application to provide a complete electronic documentation solution for organizations that serve people with disabilities.

Eliminate steps to your entire process of client documentation. Data is only entered once and automatically flows to all systems affected - including case management and service billing.

Intuition Documentation places the responsibility for accurate documentation with your front line staff.

Intuition is an easy-to-use set of tools to assist service providers in creating only valid documentation records.  

 

 

Intuition Attendance

Our attendance module in Intuition provides easy, automated entry of program attendance for individuals or a supervisor’s entire group.  Intuition Attendance produces real-time performance information by bringing together people, processes and technology.

Intuition Attendance allows you to effortlessly track:

• Absenteeism
• Tardiness
• Arrivals
• Departures
• Breaks
• Meals

And all other attendance events important to your organization.

The attendance system gives your people the right tool they need to accurately and easily record the whereabouts and presence of your participants.

With Attendance Manager you can:

• Track real-time arrivals, transfers, and departures.
• Get up-to-date information by client or group.
• See at a glance who is checked in to a location
• Access clients’ fact sheet with the click of your mouse.
• Know who is in your care at all times – never “lose” a client again
• As each task is completed and a group begins another task, the supervisor can transfer the entire team to another job, activity or department with one punch.

 

 

Intuition Service Billing

Intuition Service Billing gives you with a billing system for Medicaid and other units-of-service payers. Our application is a simple-to-learn, easy-to-use, HIPAA-compliant solution for agencies to bill for maximum services provided.
This powerful system streamlines the authorization, service entry and billing process for social service organizations. Intuition Service Billing has two key benefits:

• Helping you deliver and bill for all authorized services but not over-deliver services for which you will not be paid
• Eliminating over 50% of the staff hours you now spend checking documentation, extending hours to units, managing authorizations, preparing the billing, re-billing and applying payments.

Our application reduces hours spent by automating 75% of the billing process, time spent determining authorization balance, time spent on re-authorizations, units not billed because of not having daily authorization balances, claim rejections and correction times.

Our system establishes a direct relationship between services and billing activities. Because both accounting staff and DSP’s rely on a single system for billing information, there are fewer chances for errors in communication and less time and energy wasted on reporting. Create more control and greater transparency in your billing process with Intuition Service Billing.

We act as your EDI vendor, submitting HIPAA-compliant billing in batch transmissions:

• Utilize electronic 837I and 837P invoice transactions
• Download, translate, and post ANSI 835 electronic payment files
• Automatic posting of remittances to the agency’s accounts receivable saves hours and errors
• ANSI 5010-compliant transactions
• Get early notice of expiring authorizations
• Cut business office efforts in half
• Service units calculated – automatically
• EDI licensed and fully supported

 

Each module in the Intuition suite is available as a stand-alone application.

 

Conclusion:

• Intuition is a set of tools to help front line staff do their job.  
• Intuition’s ease of use overcomes the excuse of “they can’t use computers”.
• Intuition places the responsibility and accountability for time and documentation with the service provider. 
• Results in accurate electronic documentation, commensurate wage payroll and units-of-service billing.
• Agency eliminates hundreds of hours of needless work, errors and delays.
• With as much as a 50% time savings in processing billing for services each month, Intuition will pay for itself in less than a year!

Sign up for our Intuition Webinar to see how it works with these owerful modules - Intuition Vocational Time, Intuition Documentation, Intuition Service Billing, and Intuition Attendance.

Sign up for a no-cost, no-obligation webinar now!

Intuition by Vertex is designed to operate on Microsoft Internet Explorer. Intuition on the iPad is designed to work on the Apple iPad using Safari. Additional requirements are based upon your specific needs, and can easily be determined by contacting Vertex directly at 866-981-2600.