Vertex OASIS Billing Solution

The Vertex Systems OASIS billing solution works in conjunction with either the Vertex Client Payroll Manager or Case Records Manager or ideally both, with an automated time collection device to streamline the entire process for OASIS billing. Pieces and hours worked, service delivery time, group logs, service delivery documentation and service billing are all handled. The end result is that you can comply with the new processes for OASIS billing with minimal extra effort from your staff and no additional offline processes. The Vertex Systems software does the onerous and time consuming aspects of what OASIS requires. Most importantly, the maintaining of group logs at the top of every hour is handled automatically by our software.

Recoding time is perhaps the most time consuming and important aspect of the OASIS requirements. You can use the existing time entry function in Client Payroll Manager or use one of the alternate time collection methods:

• Vertex Mobile Timesheet Web can be used wherever a web connection is available.
  
• Mobile Timesheet Web can be used on a laptop when no web connection is available. When convenient, the data can be synchronized when a connection is available or you are in the office.
• Mobile Timesheet (Handheld Pocket/PC) can be used when a full size keyboard and screen are not practical and staff are on the go and require a computer that can fit in their shirt pocket.
• Mobile Timesheet Web and Mobile Timesheet (Handheld Pocket/PC) make it easy for all punches to be collected in real time when changing  tasks or when the supervisor is able to record.
• All time entry methods improve the collection of time for jobs/activities, service delivery and documentation by eliminating data entry and reducing errors. You simply need to choose the method or methods that meets your needs.
• Writing service Notes for documentation is automated and easy.
  

Advantages of using the OASIS Billing Solution

• Supervisors do not need to know the service authorized to record service delivery.
• Services delivery records for billing are generated automatically as a by-product of recording time and pieces to pay consumers in a work setting.
• All varieties of Habilitation services, (community, facility based, individual or group) are handled.
• Centralized data entry, the associated errors and labor expense of the manual process is eliminated.
• Billing detail is automatically summed together for any period of time so you can bill as frequently as you like.
• Services authorized are linked to the goal plan.
• Progress notes are entered and linked to the goal so you can track progress over time.
• Know if you are over-delivering or under-delivering services so that you deliver services according to the monthly budget.
• Electronically audit documentation on demand to prevent negative surprises at audit time.

"We would be on the computer 2 to 3 hours per day logging time and data. Now, by incorporating PDAs into our process, we are spending 30 minutes or less for the same work." - Jill Spaulding Abilities Services, Inc.